{"id":23427,"date":"2026-07-24T07:13:27","date_gmt":"2026-07-24T07:13:27","guid":{"rendered":"https:\/\/nextspace.co\/my\/?p=23427"},"modified":"2026-07-24T07:29:17","modified_gmt":"2026-07-24T07:29:17","slug":"setting-up-company-malaysia-office","status":"publish","type":"post","link":"https:\/\/nextspace.co\/my\/setting-up-company-malaysia-office\/","title":{"rendered":"Setting up a company in Malaysia: the office and registered-address requirements"},"content":{"rendered":"\t\t
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Every company incorporated in Malaysia must keep a registered office address in Malaysia<\/strong> and appoint a company secretary<\/strong> from the day it is formed. The registered office is where statutory records are held and official notices from the Companies Commission (SSM) are received; it does not have to be where you work. That means a new Sdn Bhd<\/strong> needs a compliant address before it needs a desk, which is why many founders start with a virtual office or a serviced office that bundles the address, and add workspace as the team grows. Nextspace is a free Malaysia office broker. This is general guidance, not legal advice; confirm the current requirements with a licensed company secretary or SSM before you file.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t

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The office requirements, in order<\/h2>\t\t\t\t<\/div>\n\t\t
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\n\t\t\t\t\t\t\n\t\t\t\t\t\t\tA registered office address\t\t\t\t\t\t<\/span>\n\t\t\t\t\t<\/p>\n\t\t\t\t\n\t\t\t\t\t\t\t\t\t

\n\t\t\t\t\t\tRequired from incorporation. The official address on the public register, where SSM sends notices and statutory records are kept. It can be a commercial address you take for the purpose; it need not be a space you occupy.\t\t\t\t\t<\/p>\n\t\t\t\t\n\t\t\t<\/div>\n\t\t\t\n\t\t<\/div>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t

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\n\t\t\t\t\t\t\n\t\t\t\t\t\t\tA company secretary\t\t\t\t\t\t<\/span>\n\t\t\t\t\t<\/p>\n\t\t\t\t\n\t\t\t\t\t\t\t\t\t

\n\t\t\t\t\t\tEvery Malaysian company must appoint a qualified company secretary within the statutory period. Because the secretary and the registered office are needed together, most providers offer both, and often the incorporation filing too.\t\t\t\t\t<\/p>\n\t\t\t\t\n\t\t\t<\/div>\n\t\t\t\n\t\t<\/div>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t

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\n\t\t\t\t\t\t\n\t\t\t\t\t\t\tThe working office, when you need it\t\t\t\t\t\t<\/span>\n\t\t\t\t\t<\/p>\n\t\t\t\t\n\t\t\t\t\t\t\t\t\t

\n\t\t\t\t\t\tSeparate from the registered-address requirement. Add coworking, a serviced office or a private office when the team actually needs somewhere to sit, and not before.\t\t\t\t\t<\/p>\n\t\t\t\t\n\t\t\t<\/div>\n\t\t\t\n\t\t<\/div>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t

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\n\t\t\t\t\t\t\n\t\t\t\t\t\t\tGetting the order right saves money\t\t\t\t\t\t<\/span>\n\t\t\t\t\t<\/p>\n\t\t\t\t\n\t\t\t\t\t\t\t\t\t

\n\t\t\t\t\t\tA founder does not need a private office on day one to satisfy the law. A compliant address does that; the workspace decision can wait until headcount justifies it.\t\t\t\t\t<\/p>\n\t\t\t\t\n\t\t\t<\/div>\n\t\t\t\n\t\t<\/div>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t

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\n\t\t\t\t\t\t\n\t\t\t\t\t\t\tExpanding to Malaysia?\t\t\t\t\t\t<\/span>\n\t\t\t\t\t<\/h3>\n\t\t\t\t\n\t\t\t\t\t\t\t\t\t

\n\t\t\t\t\t\tFrom the registered address to the working office, we compare the KL market and match the space to your stage, free.\t\t\t\t\t<\/p>\n\t\t\t\t\n\t\t\t<\/div>\n\t\t\t\n\t\t<\/div>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t

\n\t\t\t\t\t\t\t\t\t\t\n\t\t\t\t\t\t\n\t\t\t\t\t\t\t\t\tWhatsApp us<\/span>\n\t\t\t\t\t<\/span>\n\t\t\t\t\t<\/a>\n\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t
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Foreign companies expanding to Malaysia<\/h2>\t\t\t\t<\/div>\n\t\t\t\t
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\"Kuala
Kuala Lumpur, a fast-growing regional business base.<\/figcaption><\/figure>

A foreign company entering Malaysia typically registers a foreign company with SSM or incorporates a local Sdn Bhd, and either route requires a registered office in Malaysia. For an overseas team with no local premises, this is the first practical hurdle, solved with a virtual office or a serviced-office address rather than a lease. Malaysia’s appeal as a regional base is partly cost: for many functions a KL office costs materially less than the equivalent in Singapore. Most companies then move up a ladder as they grow, from a virtual office for the address, to coworking or a small private office for the first hires, to a serviced office once client-facing, without committing to a lease before they are ready.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t

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Frequently asked questions<\/h2>\t\t\t\t<\/div>\n\t\t\t\t
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Does a company in Malaysia need an office? <\/div><\/span>\n\t\t\t\t\t\t\t\n\t\t\t<\/path><\/svg><\/span>\n\t\t\t<\/path><\/svg><\/span>\n\t\t<\/span>\n\n\t\t\t\t\t\t<\/summary>\n\t\t\t\t
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It needs a registered office address in Malaysia from incorporation, but that address does not have to be a space you work from. A working office is added when the team needs one.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/details>\n\t\t\t\t\t\t

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Can I use a virtual office as my registered office in Malaysia? <\/div><\/span>\n\t\t\t\t\t\t\t\n\t\t\t<\/path><\/svg><\/span>\n\t\t\t<\/path><\/svg><\/span>\n\t\t<\/span>\n\n\t\t\t\t\t\t<\/summary>\n\t\t\t\t
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Yes, a compliant virtual-office address can serve as your registered office, provided it can receive official correspondence. Confirm the current requirements with a licensed company secretary.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/details>\n\t\t\t\t\t\t

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What does a foreign company need to open an office in Malaysia? <\/div><\/span>\n\t\t\t\t\t\t\t\n\t\t\t<\/path><\/svg><\/span>\n\t\t\t<\/path><\/svg><\/span>\n\t\t<\/span>\n\n\t\t\t\t\t\t<\/summary>\n\t\t\t\t
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It must register with SSM (as a foreign company or by incorporating a local Sdn Bhd) and maintain a registered office in Malaysia. A virtual or serviced-office address usually satisfies the address requirement.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/details>\n\t\t\t\t\t\t

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Do I need a company secretary? <\/div><\/span>\n\t\t\t\t\t\t\t\n\t\t\t<\/path><\/svg><\/span>\n\t\t\t<\/path><\/svg><\/span>\n\t\t<\/span>\n\n\t\t\t\t\t\t<\/summary>\n\t\t\t\t
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Yes. Every Malaysian company must appoint a qualified company secretary within the statutory period after incorporation. Many office providers bundle this service.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/details>\n\t\t\t\t\t<\/div>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t

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Find the right office for your stage<\/h2>\t\t\t\t<\/div>\n\t\t\t\t
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Whether you need only a registered address or a full office, we compare the KL market and match the space to your stage, free to you. For incorporation and company-secretary services, work with a licensed provider.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t

\n\t\t\t\t\t\t\t\t\t\t\n\t\t\t\t\t\t\n\t\t\t\t\t\t\n\t\t\t\t<\/path><\/svg>\t\t\t<\/span>\n\t\t\t\t\t\t\t\t\tAsk Nextspace<\/span>\n\t\t\t\t\t<\/span>\n\t\t\t\t\t<\/a>\n\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t
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Related: Virtual office in Kuala Lumpur · KL vs Singapore office cost · Serviced office cost in Kuala Lumpur<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t","protected":false},"excerpt":{"rendered":"

Setting up a company in Malaysia? Every Sdn Bhd needs a registered office and a company secretary from day one. What the office rules require, and how to choose the space.<\/p>\n","protected":false},"author":6,"featured_media":22825,"comment_status":"closed","ping_status":"","sticky":false,"template":"","format":"standard","meta":{"_joinchat":[],"footnotes":""},"categories":[170],"tags":[],"class_list":["post-23427","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-office-spaces"],"yoast_head":"\nSetting Up a Company in Malaysia: Office Requirements<\/title>\n<meta name=\"description\" content=\"Setting up a company in Malaysia? Every Sdn Bhd needs a registered office and a company secretary from day one. 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\"700\", \"typography_text_transform\": \"uppercase\", \"typography_line_height\": {\"unit\": \"em\", \"size\": 1.35, \"sizes\": {}}}}, {\"id\": \"9d1689f\", \"elType\": \"widget\", \"widgetType\": \"text-editor\", \"elements\": [], \"settings\": {\"editor\": \"<figure style=\\\"margin:18px 0;\\\"><img src=\\\"https:\/\/nextspace.co\/my\/wp-content\/uploads\/2026\/07\/KL-city-centre.jpg\\\" alt=\\\"Kuala Lumpur central business district\\\" style=\\\"width:100%;max-width:100%;height:auto;border-radius:10px;display:block;\\\" loading=\\\"lazy\\\"><figcaption style=\\\"font-size:12.5px;color:#8a94a0;margin-top:6px;\\\">Kuala Lumpur, a fast-growing regional business base.<\/figcaption><\/figure><p>A foreign company entering Malaysia typically registers a foreign company with SSM or incorporates a local Sdn Bhd, and either route requires a registered office in Malaysia. 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A working office is added when the team needs one.<\/p>\", \"typography_typography\": \"custom\", \"typography_font_family\": \"Plus Jakarta Sans\", \"typography_font_size\": {\"unit\": \"px\", \"size\": 15, \"sizes\": []}, \"text_color\": \"#62798B\"}, \"elements\": [], \"widgetType\": \"text-editor\"}], \"isInner\": true, \"isLocked\": true}, {\"id\": \"996da56\", \"elType\": \"container\", \"settings\": {\"_title\": \"item #2\", \"content_width\": \"full\"}, \"elements\": [{\"id\": \"0fd8add\", \"elType\": \"widget\", \"settings\": {\"editor\": \"<p>Yes, a compliant virtual-office address can serve as your registered office, provided it can receive official correspondence. Confirm the current requirements with a licensed company secretary.<\/p>\", \"typography_typography\": \"custom\", \"typography_font_family\": \"Plus Jakarta Sans\", \"typography_font_size\": {\"unit\": \"px\", \"size\": 15, \"sizes\": []}, \"text_color\": \"#62798B\"}, \"elements\": [], \"widgetType\": \"text-editor\"}], \"isInner\": true, \"isLocked\": true}, {\"id\": \"a68820c\", \"elType\": \"container\", \"settings\": {\"_title\": \"item #3\", \"content_width\": \"full\"}, \"elements\": [{\"id\": \"894a252\", \"elType\": \"widget\", \"settings\": {\"editor\": \"<p>It must register with SSM (as a foreign company or by incorporating a local Sdn Bhd) and maintain a registered office in Malaysia. A virtual or serviced-office address usually satisfies the address requirement.<\/p>\", \"typography_typography\": \"custom\", \"typography_font_family\": \"Plus Jakarta Sans\", \"typography_font_size\": {\"unit\": \"px\", \"size\": 15, \"sizes\": []}, \"text_color\": \"#62798B\"}, \"elements\": [], \"widgetType\": \"text-editor\"}], \"isInner\": true, \"isLocked\": true}, {\"id\": \"686f3a0\", \"elType\": \"container\", \"settings\": {\"_title\": \"item #4\", \"content_width\": \"full\"}, \"elements\": [{\"id\": \"e652733\", \"elType\": \"widget\", \"settings\": {\"editor\": \"<p>Yes. Every Malaysian company must appoint a qualified company secretary within the statutory period after incorporation. Many office providers bundle this service.<\/p>\", \"typography_typography\": \"custom\", \"typography_font_family\": \"Plus Jakarta Sans\", \"typography_font_size\": {\"unit\": \"px\", \"size\": 15, \"sizes\": []}, \"text_color\": \"#62798B\"}, \"elements\": [], \"widgetType\": \"text-editor\"}], \"isInner\": true, \"isLocked\": true}]}], \"settings\": {\"content_width\": \"full\", \"width\": {\"size\": null, \"unit\": \"%\"}, \"flex_direction\": \"column\", \"flex_gap\": {\"unit\": \"px\", \"size\": 10, \"column\": \"10\", \"row\": \"10\"}}}], \"settings\": {\"flex_direction\": \"row\", \"flex_gap\": {\"unit\": \"px\", \"size\": 10, \"column\": \"10\", \"row\": \"10\"}, \"padding\": {\"unit\": \"px\", \"top\": \"10\", \"right\": \"0\", \"bottom\": \"10\", \"left\": \"0\", \"isLinked\": false}}}, {\"id\": \"a942505\", \"elType\": \"container\", \"settings\": {\"flex_direction\": \"row\", \"flex_gap\": {\"unit\": \"px\", \"size\": 10, \"column\": \"10\", \"row\": \"10\"}, \"padding\": {\"unit\": \"px\", \"top\": \"10\", \"right\": \"0\", \"bottom\": \"10\", \"left\": \"0\", \"isLinked\": false}}, \"elements\": [{\"id\": \"681aab5\", \"elType\": \"container\", \"settings\": {\"content_width\": \"full\", \"width\": {\"size\": null, \"unit\": \"%\"}, \"flex_direction\": \"column\", \"flex_gap\": {\"unit\": \"px\", \"size\": 10, \"column\": \"10\", \"row\": \"10\"}, \"background_background\": \"classic\", \"background_color\": \"#00335A\", \"padding\": {\"unit\": \"px\", \"top\": \"28\", \"right\": \"28\", \"bottom\": \"28\", \"left\": \"28\", \"isLinked\": true}, \"border_radius\": {\"unit\": \"px\", \"top\": \"14\", \"right\": \"14\", \"bottom\": \"14\", \"left\": \"14\", \"isLinked\": true}}, \"elements\": [{\"id\": \"5611518\", \"elType\": \"widget\", \"settings\": {\"title\": \"Find the right office for your stage\", \"align\": \"center\", \"title_color\": \"#BDB290\", \"typography_typography\": \"custom\", \"typography_font_family\": \"Plus Jakarta Sans\", \"typography_font_size\": {\"unit\": \"px\", \"size\": 22, \"sizes\": []}, \"typography_font_weight\": \"700\", \"typography_text_transform\": \"uppercase\", \"typography_line_height\": {\"unit\": \"em\", \"size\": 1.35, \"sizes\": []}, \"typography_font_size_mobile\": {\"unit\": \"px\", \"size\": 18, \"sizes\": []}}, \"elements\": [], \"widgetType\": \"heading\"}, {\"id\": \"f364cff\", \"elType\": \"widget\", \"settings\": {\"editor\": \"<p>Whether you need only a registered address or a full office, we compare the KL market and match the space to your stage, free to you. 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